An essential meeting in the life of a condominium, the general meeting provides an opportunity to vote on all important decisions related to the management, budget, and maintenance work of the condominium.<\/span><\/p>\n Our real estate agency in Paris's 16th arrondissement<\/a>, our CENTURY 21 Auteuil Immobilier and Auteuil Seine offices will explain the process and key issues involved in the general meeting of co-owners. <\/span><\/p>\n The General Meeting (GM) is the decision-making body of the condominium<\/a>. It convenes a meeting of all co-owners at least once a year, whether they are occupants or lenders<\/a>. Decisions are made by vote in the form of resolutions: maintenance work, approval of financial statements, election of the property manager, amendments to the condominium bylaws, selection of service providers, etc.<\/p>\n There are two types of general meetings:<\/p>\n In principle, the property manager is responsible for convening the general meeting. The property manager must send a notice of the meeting to each co-owner at least 21 days before the meeting, by certified mail, in person, or electronically (if the co-owner agrees).<\/p>\n The homeowners' association board, or a group of co-owners representing at least one-quarter of the votes, may also request that a general meeting be held.<\/p>\n The notice must always specify:<\/p>\n The agenda is prepared by the property manager in collaboration with the homeowners\u2019 association board. It lists all the decisions that will be put to a vote: construction projects, budgets, contracts, legal matters, and the election of the property manager.<\/p>\n Any co-owner may request that an item be added to the agenda, provided that the request is made well in advance of the mailing of the notice of meeting.<\/p>\n Good to Know<\/strong> : Only items on the agenda may be put to a vote. Items not on the agenda may be discussed at the end of the meeting, but may not be put to a vote.<\/p>\n The Annual General Meeting may be held:<\/p>\n Upon arrival, each co-owner signs the attendance sheet. This sheet lists the owner\u2019s name, ownership percentage, and method of participation (in person, by proxy, or by absentee ballot). It must be attached to the minutes and approved by the chair of the meeting.<\/p>\n At the beginning of the meeting, the co-owners shall appoint:<\/p>\n The building manager may neither preside over the meeting nor be authorized to represent a co-owner. Next, the resolutions are addressed one by one, in the order specified in the notice of meeting.<\/p>\n Each co-owner has a number of votes proportional to their share, that is, to their proportionate share of the common areas. Voting may take place by a show of hands, in writing, or using the mail-in ballot form. Decisions are then adopted based on different majority thresholds:<\/p>\n Good to Know<\/strong> : When a co-owner holds more than half of the votes, the number of votes that co-owner holds is automatically limited to the total number of votes held by all other co-owners combined, in order to prevent excessive dominance during voting.<\/p>\n At the end of the general meeting, the property manager drafts the minutes, which are signed by:<\/p>\n The report must include:<\/p>\n The property manager must serve the notice of violation within one month:<\/p>\n Yes. Co-owners who oppose the decision or were absent have two months from the date of notification of the minutes to challenge the decision in court. The presence of an attorney is required.<\/p>\n A decision may be overturned if:<\/p>\n An Extraordinary General Meeting (EGM) is called when decisions must be made urgently, outside of the annual general meeting: safety work, an emergency, mandatory compliance, etc.<\/p>\n It follows exactly the same rules as an ordinary general meeting (notice, voting, and minutes), but generally has a limited agenda.<\/p>\n After the meeting, the property manager must:<\/p>\n To participate effectively in the general meeting, each co-owner should take the time to read the notice of the meeting and all attached documents, ask the property manager or the homeowners\u2019 association board any questions before the meeting, prepare their positions on the various items on the agenda, and, if unable to attend, submit a proxy or vote by mail. This involvement not only allows you to advocate for your own interests but also contributes to the effective collective management of the building.<\/p>\n Our team is here to answer any questions you may have about your real estate projects\u2014whether you\u2019re selling, buying, or managing rental properties. Please feel free to contact our two real estate agencies, CENTURY 21 Auteuil Immobilier and CENTURY 21 Auteuil Seine, by phone at 01 42 15 16 21 or 01 56 07 16 21, or by email: auteuil@century21.fr<\/a> or auteuilseine@century21.fr<\/a>.<\/p>","protected":false},"excerpt":{"rendered":" How a Condominium Owners' Meeting Is Conducted: Notice of Meeting, Agenda, Voting, Minutes.<\/p>","protected":false},"author":0,"featured_media":2240,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[15],"tags":[],"class_list":["post-222","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-conseils"],"acf":[],"yoast_head":"\nWhat is a general meeting of co-owners?<\/h2>\n
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Who organizes and convenes the general meeting of co-owners?<\/h2>\n
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How is the agenda for the general meeting set?<\/h2>\n
How does a general meeting of co-owners take place?<\/h2>\n
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How does voting take place at a general meeting of co-owners?<\/h2>\n
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What document is provided after the meeting: What is the purpose of the minutes?<\/h2>\n
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Can a decision made at a general meeting be challenged?<\/h2>\n
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How does an extraordinary general meeting work?<\/h2>\n
What are the property manager's responsibilities after the general meeting?<\/h2>\n
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What are the best practices for effectively preparing for a general meeting?<\/h2>\n
How can our CENTURY 21 Auteuil and Auteuil Seine offices help you?<\/h2>\n