Pre-Move-In Inspection: Everything You Need to Know Before Moving In
What is a move-in inspection?
The move-in inspection report is an essential and mandatory document under the lease agreement that is prepared when the tenant moves into the rental unit. It provides a precise and mutually agreed-upon description of the condition of the rental unit on the date the tenant moves in, as well as its fixtures and furnishings in the case of a furnished lease.
This document, drawn up between the landlord and tenant—or through a real estate agency—allows for a comparison of the property’s initial condition upon move-in with its condition upon move-out. It serves as a reference for determining rental repairs, wear and tear, or any deductions from the security deposit at the time of theMove-out Inspection. It protects both the tenant and the landlord.
Is a move-in inspection required?
Yes. Since the passage of the ALUR Act in 2014, an inventory of fixtures has been required for all rentals of unfurnished or furnished housing. It is prepared when the keys are handed over and must be attached to the lease.
If no move-in inspection report is completed, the law presumes that the tenant received the property in good condition, which may work against the tenant when returning the keys and complicate the return of the security deposit at the end of the lease. More information is available at the the government's official website.
Who must be present during the move-in inspection?
The inventory of fixtures is conducted in the presence of the landlord and the tenant, or their representatives. For this joint document to be valid, it must be signed by both parties. In the event of a dispute or if it is impossible to conduct the inventory—such as when one of the parties is absent—it is possible to engage a judicial officer (formerly known as a bailiff) for an additional fee. In this case, the presence of both parties is not mandatory, but they are summoned by a court order.
What should a move-in inventory include?
The contents of the move-in inspection report are governed by law and must be signed by both parties. It must be clear, detailed, and precise, and must include:
- The date the tenant moved into the dwelling;
- The type of lease (furnished or unfurnished);
- The identities of the landlord and the tenant, as well as their contact information;
- A detailed description of each room in the dwelling: walls, floors, ceilings, windows, doors;
- The condition of the equipment (heating, plumbing, appliances, etc.);
- Meter readings (water, gas, electricity);
- The number of keys issued (front door, basement, bike storage, parking remote);
- A comprehensive inventory of furnishings for a furnished rental.
When and how should you conduct a move-in inspection?
L’inventory must be completed before the keys are handed over, ideally on the day of moving in. It can be done:
- On paper, as a PDF, from the owner;
- Or through a dedicated professional app provided by an agency.
The key is that the document must be signed by both parties, dated, and provided to each party. The tenant may add comments if necessary.
