Move-Out Inspection: How to Prepare Properly and Avoid Disputes?
What is a move-out inspection?
The move-out inspection report is an essential, mandatory document at the end of the lease, prepared when the tenant vacates the dwelling and returns the keys. It is prepared jointly by the landlord and tenant. It details, room by room, the condition of the floors, walls, ceilings, fixtures, electrical systems, plumbing, and items provided with the rental unit, and compares the property’s current condition with that described in theMove-in Inspection.
The purpose is simply to check for any damage attributable to the tenant, normal wear and tear (age-related deterioration) for which the landlord is responsible, and any missing or damaged items. This document plays a crucial role in the return of the security deposit and is an integral part of the lease agreement.
Is a move-out inspection required?
Yes, under the ALUR law, an exit inventory is mandatory for all leases, whether the property is unfurnished or furnished. In the absence of an entry inventory, the tenant is presumed to have received the property in good condition. This can complicate the comparison, since the move-in inspection allows the actual condition of the property to be compared with its condition at the start of the lease. The move-out inspection protects both the landlord and the tenant by preventing disputes related to the assessment of theinventory.
When and how should you conduct the move-out inspection?
The move-out inspection must be conducted on the day the keys are returned, at the end of the lease.
It must take place in the presence of the landlord and the tenant, or their representatives.
The real estate agent, or the landlord and tenant, walk through each room together. In the event of a disagreement or if a party is unavailable, a judicial officer (formerly known as a bailiff) may be called in to oversee the process.
It can be drafted on paper, in PDF format, using a legally compliant template by the owner, or through a professional app provided by an agency.
What should a move-out inspection report include?
The move-out inventory, which must be signed by both parties—the tenant and the landlord—as it serves as essential evidence in the event of a dispute, must include:
- The tenant's move-out date;
- The location of the housing;
- The identities of the landlord and the tenant, as well as the tenant's new address;
- Meter readings (water, gas, electricity);
- The condition of each room: floors, walls, ceilings;
- The condition of the items and equipment listed in the move-in inventory;
- Comments regarding dilapidation or damage.
Who pays for the move-out inspection?
The rule set forth in the ALUR Act is as follows: if the move-out inspection is conducted by mutual agreement between the tenant and the landlord (or an authorized real estate agency), the cost of the move-out inspection is entirely borne by the landlord.
If a judicial officer is involved, the cost is borne by the landlord, unless the tenant refused to participate in a joint inspection of the premises. The fees are regulated by the government.
